Varsity Crews

Beaumont Chapter Football Officials Association
Board of Directors Meeting Minutes
March 8, 2001

Present: Pres. Gary Downey, 2nd VP Greg Peveto, Sec/Tr. Geoff Kret, Div. 1 Rep Bob Wortham, Div. 3 Rep Mike Defee, TASO District 9 Director George Bryant, Sub-Varsity Assignor Larry Bennett

Absent: 1st VP John Ballard, M/L Will McDonald, Div. 2 Rep John Payton, Div. 4 Rep Greg Sims, Div. 5 Rep James Roberson

The Board of Directors of the Beaumont Chapter met at 1800 hours at Bob Wortham's guesthouse in the first called Board Meeting of 2001.

George Bryant opened the meeting discussion by detailing some revisions he was proposing to the new C/A/R ranking system. His revisions were meant to encourage participation by revising the proficiency units structure on the top end of the exam table, remove the 20 educational units limit, award units for chapter meeting attendance, and raise the proficiency units and limits on scrimmages. George will be attending the State TASO Football Board of Directors spring meeting the third weekend in March.

Secretary's Report

The Treasurer's Report consisted of the Chapter's Assets and Liabilities at the close of 2000, income and expense comparison versus budget category for 2000, and a proposed budget for 2001. Also presented was the present net worth of the chapter treasury and expenditures to date. The chapter net worth at the close of 2000 was $7,153.04. The final 2000 Budget showed real cash income of $12,306.04 and a total outflow of $11,501.37 for a net gain of $804.67. The proposed 2001 Budget forecast an income of $11,951 versus an expense of $11,950 for virtually no gain. The draft budget may be pessimistic on income and overstate expenses, to effect the most conservative estimate. The highest expense category increase over 2000 is in the Business Travel line, as the President and Secretary will have to attend the State Meeting in El Paso this year. Greg Peveto made a motion for approval as presented, second by Mike Defee, and was passed.

Geoff Kret reviewed the list of members NOT in Good Standing. Twenty-seven members of the Chapter in 2000 had not yet paid dues for 2001. There were 9 prospective new or reinstating members on a separate list to include in chapter mailings. The Teams list, as know to the Secretary at the present time, was reviewed. There are now 18 crews due to Sandy Turner and Larry Bennett starting new crews. Three existing crews were known to have vacancies at one or more positions at this time. Eight crews of the sixteen from 2000 are believed to have no changes since last year.

Two statistics sheets compiled by the Secretary were also reviewed. The first was a matrix of crews versus area schools tabulating how many times a crew worked a varsity game for which school, and also how many 5A, 4A, 3A, 2A, and 1A games each crew worked. The purpose of this sheet was to determine if smaller schools actually were denied service from highly rated crews. It was concluded that 2A and 1A schools were indeed able to be served by playoff caliber crews.

The second stat sheet was a compilation of games NOT WORKED by the Beaumont Chapter due to the game not being assigned at the Pickings, or contracted yet scratched, or assigned at the pickings one-sided then refused by the opposing out of area school. The conclusion reached from this review was that the most significant, playoff-caliber games lost were out of District 20-4A. It was noted that the chapter worked one game less than half of the 20-4A district games (7 of 15).

Unfinished Business - none remaining from 2000

New Business

• President Downey presented the board with a new copy of the Constitution that incorporated the approved revisions from the last chapter business meeting in November 2000.
• Six applications for the Scholarship have been submitted. Board members Greg Sims, Will McDonald, and James Roberson will be asked by President Downey to serve again as the scholarship selection committee.
• Bob Wortham reported that the Jefferson County Jury Impaneling Room was reserved again for chapter meetings as it has in previous years. Secretary Kret will write a thank you letter to County Commissioner Jimmie Cokinos.
• Discussion was held on what to do regarding the level of service District 20-4A apparently wants from the Beaumont Chapter. It was resolved to hold a meeting between the District 20-4A head coaches and the principal chapter officers in May after the spring practices had concluded and before school lets out for the summer. Greg Peveto will work up an outline of points we wish to cover.
• A short discussion was held regarding the fine policy that the board revised for the 2000 season. Secretary Kret noted that there were not as many no-shows for assigned games as expected, less than 10, but even those were not fined. In the crush of scheduling and assigning business during the season, it was difficult to find time to contact those who allegedly failed to report for a game assignment and pursue them for their testimony and fine. Mr. Kret offered the opinion that another method of dealing with no-shows needs to be found.
• A chapter meeting attendance summary list was reviewed. It was noted that 25 officials did not meet the 50% attendance requirement (8 meetings). Mr. Downey only had letters of explanation from two officials. Mr. Kret alleged that the records might not have been perfect, so the board decided to have the Secretary write a letter to all officials who attended only 5 meetings or less. This letter will ask them if there are any extenuating circumstances why they should not be excluded from the list of officials at the Pickings. Secretary Kret also stated that he would return to checking role by visual sighting or name call rather than pass around a check-off attendance sheet.
• Calendar dates were set or tentatively set for pre-season chapter activities: § April 9 - Spring Chapter Meeting, Bob Wortham to reserve the Jury Impaneling Auditorium. Board Meeting prior to spring meeting. § Month of April - Intra-squad spring games, Greg Peveto to call coaches prior to the Spring Chapter meeting to obtain dates of spring games. § Early to mid-May - Call meeting with District 20-4A head coaches § Monday, June 4 - Crew Chief Meeting § Monday, July 16 - Start chapter meetings § Saturday, August 4 - The Pickings at Kelly High School cafeteria

Þ The next board meeting will be held at 6:00 PM prior to the Spring Chapter Meeting on April 9 at the Jefferson County Courthouse Jury Impaneling Auditorium.

Geoffrey Kret, Secretary
10-Mar-01